Accept planning applications, circulate complete applications and request comments from internal and external departments, accept pre-consultation requests, and more.
Planning Applications
Use Anytime, Anywhere
- Access Cloudpermit on any mobile device (phone, laptop, tablet, etc.)
- Use 24/7 on any browser or operating system
- Work remotely without travel
- Store data online instead of filing cabinets or personal computers
- Determine data access
- Automatically save information in real-time
- Cut down on printing, paper, and travel costs
- Organize information with automatic archives
- Accept online payment
Submit and Accept Complete Planning Applications
- Force citizens to complete applications with necessary attachments and paid fees before they can click ‘submit’ with mandatory input fields
- Accept, review, and approve planning applications
- Receive complete planning applications
- Send automatic planning application updates
- Identify and receive exact application requirements
- Manage all required information, drawings, insurance documents, and other attachments in one workspace
- Allow users to access their applications an unlimited number of times
- Collect secure applications
Deem Applications as Complete
- Communicate when an application has all the requested information
- Collect application fees at the right time
Track, Monitor, and Receive Planning Application Status Updates
- Stay up to date on planning applications
- Send automatic planning application status updates
- Receive automatic notifications when an action or information is required, or new comments are added to a discussion
Use Interactive Maps
- Retrieve detailed and accurate property information without filling in data
- Find neighboring properties, owners, and contact information
- Use address and property information searches to find the correct location
- Switch various layers such as planning designations or environmentally sensitive areas, like wetlands, outdoor recreation areas, floodplains, or plant/animal habitats, on and off
Manage Meetings and Public Notice Notifications
- Manage pre-consultation requests
- Organize meetings with council and planning committees
- Assign applications to upcoming meetings
- Generate meeting agendas from application data automatically
- Create downloadable meeting packages that include relevant documents and agendas
- Send public notice notifications
- Automatically notify interested people of application decisions
Handle Processing Timelines
- Set regulatory processing timelines and deadlines for different application types
- Keep track of due dates
Circulate Complete Applications and Request Comments
- Circulate to internal and external departments in real-time
- Collect all circulation requests and responses in a digital report
- Notify stakeholder organizations about new requests and due dates
Communicate in One Place
- Send direct or group messages
- Follow threads with time-stamped messages
- Collaborate and invite others to join conversations
- Reduce front counter visits, phone calls, and emails
Accept Payment
- Accept online and over-the-counter payments
- Automatically generate bills depending on their application type
- Send notifications for due payments
- Configure a detailed list of planning application fees
Keep track of meetings, organize meetings, generate meeting packages and agendas, and more.
Meetings
Manage Pre-Consultation Requests
- Review past, upcoming, and proposed meetings
- Communicate with involved stakeholders
Generate Agenda Templates
- Use templates to create agendas for planning commissions, boards, or council meetings
- Generate downloadable meeting packages that include relevant documents and agendas
Manage Council or Planning Committee Meetings
- Assign applications to upcoming meetings
- Generate downloadable meeting packages
- Mark meetings as held
Manage and send public notice notifications, find public notice radius, track public opinion, and more.
Public Notice
Record and Inform Interested Parties with Status Updates
- Allow citizens to automatically receive decisions on applications by registering through a link/QR code
Find Those within the Determined Public Notice Radius
- Generate an automated list of property owners within the required public notice radius
- Add interested parties to a contact list for future notifications
Track Public Opinion
- Measure public opinion
- Upload documents as part of public notice notes such as opinion, opposition, or support letters
Circulate complete applications in real-time to external and internal departments and agencies, collect responses, notify users of new due dates, and more.
Circulation
Circulate Complete Applications in Real-Time
- Send multiple circulation requests at once in real-time
- Allow users to respond in real-time
- Control commenting visibility
- Collaborate with internal and external departments
- Record circulation requests
- Notify users via email when a new circulation request is made
- Reduce printing, paper, and shipping costs
Receive and Manage Circulation Responses
- Receive all responses in one place
- Receive relevant documents
Determine and Set Due Dates for Responses
- Set upcoming due dates
- Adjust due dates in real-time
Set regulatory processing timelines, show urgency on applications, and more.
Timelines
Set Regulatory Processing Timelines and Deadlines
- Determine regulatory processing timelines and deadlines for all application types
- Improve transparency into processes with set deadlines
Show Application Urgency
- Determine how much time an authority user has to decide on an application
- Check how many days are left to deem an application as complete
- Keep track of upcoming due dates
- See an overview of urgency and all deadlines
Configure your two-tier approvals, set relevant visibility between governments, and more.
Two-Tier Approvals
Configure Collaboration
- Configure two-tier review and approvals between governments
- Collaborate in real-time without paper or mailing documents
- Process at the lower-tier level and approve at the upper-tier level
- Define decision-making authority for different application types
Ensure Relevant Visibility Between Governments
- Change permissions and accessibility for different users and governments
- Move an application to upper-tier decision-making
Enable online and over-the-counter payments, send notifications for due payments, determine a detailed list of fees, and more.
Payment
Accept Secure Payments
- Enable online and over-the-counter payment
- Integrate with third-party PCI Compliant payment gateways
Send Notifications for Due Payments
- Inform citizens when they have a due payment
- Manage due or overdue payments
Send Notifications for Due Payments
- Configure fees for each application type
- Provide citizens with application fee information
- Create upfront application bills and bill drafts automatically
Retrieve detailed and accurate property information, and more with our integration into your GIS.
Maps
Retrieve Detailed and Accurate Property Information
- Search locations by address, roll number, or by selecting it on a map
- View address, property borders, and other property details
- Manage projects which include several different application types
- Find neighboring properties, property owners, and contact information for public notice purposes
Display Property Information and Various Layers
- View property information such as property identification number, parcel identifying number, property owners, and zoning information
- Access different layers such as flooding maps, heritage areas, etc.
Calculate Property Size
- Draw and determine the size of a property or other areas
- Determine the distance between different points
Gain valuable insights with custom reports, one-click downloads, and more.
Reporting
Create Different Types of Reports
- Create reports, such as for payments and reviews, etc.
- Select and filter application categories, form fields, and optional fields
Download Reports in One Click
- Download reports as an Excel or CSV file
- Create pre-sets to save commonly used reports
Cloudpermit is configured to meet your needs during implementation, and trained department administrators can make modifications without any coding.
Configuration
Change and Modify Workflows
- Select application types from a pre-configured structure
- Manage requirements, including forms, drawings, and reviews for each type of application
- Manage and set default review types and descriptions
- Modify list of available and required document types
Build and Modify Document Templates
- Use templates to create public notice agendas and templates, and other documents in PDF format
Add Stakeholders to Review and Approval Processes
- Share planning applications with external departments, agencies, and third-party organizations
- Manage lists of stakeholder organizations
- Let stakeholder organizations manage their own reviewers and assignments
